Workflows

What is a workflow?

In a business or organizational context, workflow is a sequence of tasks that need to be completed to accomplish a certain objective.

Why should I use an electronic workflow?

Workflows can be carried out manually by mail, e-mail, phone and other slow means of communication. But it can also be automated using an electronic workflow.

Making your workflow electronic can cost you less than using standard methods of communication and has the following advantages:

• Electronic forms

  Workflows are used with electronic forms , which have many advantages over paper-based forms.

• Save time

  Electronic workflows are faster than delivering tasks manually. Tasks are usually sent by e-mail, which is instant compared to internal or postal mail.

  Since information can be captured directly to a database or sent by email, captured information and tasks can be sent over vast distances instantly and without being lost.

• Save money

  Not having to print forms on paper saves ink, paper, equipment maintenance, filing cabinets and office space.

  Cutting down on phone calls, transport, postal mail and time to relay messages may also greatly reduce costs in communicating.

• Save the environment

  Electronic workflows don't use paper and cut down on transport. This has positive effects on the environment.

• Accurate information

  Validation on an electronic form will check a user's response before the form is submitted, ensuring fields like e-mail addresses, telephone numbers and number formats are always correct.

• Save your organization's image

  Workflows are seen as modern.

• Maintenance

  Workflows can easily be modified as changes are needed.

• Reliability

  Workflows are consistent. Every time they are started they perform exactly the same series of events. There is no possibility of human error in task delivery and communication.

• Confidentiality

  Tasks can be delivered discretely and securely to users via email, making it difficult to leak sensitive information.

How do I implement an electronic workflow?

Program You can propose a workflow solution for you. If you need a place to host your workflow, we can set up the necessary infrastructure.

Contact Program You  for more information.